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Microsoft's idea of an ideal page layout may not be quite the same as yours, so it's always a good idea to check the default settings and change them to suit your particular needs. In addition to setting up documents the way you want them, you will - from time to time - want to use a different page orientation, use a non-standard paper size, specify pages on which to print headers and/or footers, or set the vertical alignment for the text on the page. It is a good idea to change most of these settings before you being typing the document.
The Page Setup dialog box is accessed through the File menu. When you bring it up, notice that it contains four tabbed sheets, each dealing with a different area of page layout. Click on a tab to move it to the top. Unless you have changed them, the current settings are default settings - preset margins, paper size, page orientation, etc. - that are used for all the documents you produce. You can change the default settings or make changes that will apply only to the current document.
Defaults are standard settings that are 'built in' to the software. You can change these settings for the current document only, for all new documents, or for a portion of a document. Margins can be changed from the Page Setup menu or on the ruler bar.
Top & Bottom: 1"
To change the margins for the current document only:
Double click on the setting you want to change (double clicking will highlight the number. Just begin typing - there is no need to delete first if the text is highlighted) and type in the new margin setting. Or from the keyboard, tab to the setting you want to change and click on the up or down arrow to increase or decrease the margin.
Specify which portion of the document you want to change with the new settings:
To change the default margin settings (through Page Setup menu only):
Make changes to the margins as outlined above, but before exiting the dialogue box, click on Default... You will be asked to verify your choice. Unless you select a particular template when you begin a new document, all documents you create will use the new default settings, which were stored in the Normal template. (See the article on Templates & Styles)
Select Portrait or Landscape orientation (the Preview screen will show you a picture of your choice)
Normally, paper will come from the default tray. If you have more than one tray and use different paper for the first sheet of your documents, use one tray for the first page (e.g., letterhead) and another tray for the remaining pages. Normally, you shouldn't need to change this setting.
Select the Layout tab if you want to vertically align text on the page (e.g., the page contains only a small amount of text, which you would like to center vertically on the page); to add line numbers to a document; to specify different headers or footers on odd/even pages, or to set a different header or footer for the first page of the document. (See the article on Headers & Footers). The Layout sheet also contains a section for specifying where 'new sections' should start. Sections are discussed below.
Aligning Text Vertically on a Page
Center text between top and bottom margins, or 'justify' to spread the text to fill the page between the top and bottom margins. The default vertical alignment is Top - text begins on the first line below the top margin.
If parts of a document require formatting that is totally different from the rest of the document, you can create a separate section, format it however you'd like, and then return to normal formatting for the remainder of the document.
Sections can be formatted as though they were unique documents: you can change the page orientation, margins, tabs, and indents; set up multiple columns within the section; or use any other formatting that you would normally use for setting up an entire document.
To Insert a Section Break
Place the cursor where you want the new section to begin, then choose Break from the Insert menu. Under Section Breaks, choose one of the following options:
Click OK once you've made your selection.
If you are in Normal view (in the View menu, select Normal), you will see a double dotted line across the page where the new section begins.
When you change the formatting for the new section using Page Setup in the File menu, use the Apply To list to specify whether you want the formatting changes to apply only to the new section, to the whole document, or from the section break to the end of the document.
Headers & Footers
Selecting Header and Footer from the View menu switches the display to Page Layout view (if necessary), grays out the document text, and places the cursor inside the header area of the document, where you can create a header or footer by inserting text, graphics, word art, page numbers, dates, etc. actually, anything that you could insert into the body of your document. And anything you place in a header or footer can be formatted just as youd format similar elements in a document.
Unless you specify otherwise, the header or footer you insert will appear on each page of the document.
Header and Footer Tool Bar:
When working in the header or footer area, the area is delineated by a dashed line and includes information about which header or footer youre working in, when applicable. The document text is dimmed when youre in Header and Footer view.
The Odd Page Header label is displayed only because the document was set up to have different headers and footers on odd and even pages. The Odd Page Header wouldnt appear if the header and footer were formatted to be the same throughout the document.